Efficiency Improvements in File Service Use
Review of Data Footprint at Employee Departure/Transfer
It is each employee’s responsibility, or the responsibility of their supervisor, to properly manage records prior to transfer or departure.
Records must be retained or disposed of in accordance with approved records retention and disposition schedules.
- A standard analysis of file shares owned or used by the departing/transferring employee are run prior to, or at the time of departure/transfer.
- Employees/managers review files listed by these analyses and ensure that data management controls are being properly followed (delete transient files, delete duplicates, delete personal files, customer records correctly located, etc.).
- Completion of data review is documented.