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Non-Business-Related Data in Personal Drives

Measure and Expose Non Business-Related Data in Personal Drives.

Summary

A Personal Drive service is normally provided so that users can store work-related information that should not be shared with colleagues: salary and personal development information, document and project drafts, finished individual work, etc. Most organizations are happy to ignore some content that falls outside of this category – either expecting that the cost and complexity of stopping this behaviour will outweigh any benefit to the organization, or seeing this as a perk for users that warrants the additional infrastructure and administrative burdens.

Few organizations have a good understanding of how much non business-related data is being stored in their Personal Drive service. Users backing up family photo and video collections is particularly common. Music collections and backups of illegally downloaded movies, TV series, and games is also not unusual.

Infrastructure and Administrative Cost

The organization is being asked to house and protect data that holds no value; a continuous expense that will never offer any returns. If the decision is to accept this misuse of Personal Drives, then the organization must have an understanding of the additional cost burden they are deciding to bear – the volume of non business-related data should be exposed.

Migration Complexity

Many organizations are adopting OneDrive and other cloud-based solutions for the delivery of their Personal Drive service. Choosing to migrate large volumes of non business-related data adds complexity that should not be underestimated. Halving the volume of data to be migrated obviously has significant benefits for migration planning and execution; costs, risks, and time-to-completion are all reduced. Understanding the volume of non business-related data that will be migrated enables the organization to make an informed decision about whether or not to make some level of clean-up a step in the migration process.

More of what we deliver

Reduce risk

Security breaches, cyber-crime and data privacy regulation – your organization’s data will inevitably contain sensitive information.

Reduce cost

Storing your organization’s data is costly, especially when considering all expenses associated with housing the data.

Increase efficiency

Efficiency of those owning and being dependent of the data decreases as it becomes increasingly chaotic.

Corporate responsibility

Pressure mounts on all organizations to take more social responsibility – IT services, internal or external, need to incorporate capabilities facilitating CSR.
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Get started

f you wish to start using NSS to measure and expose non business-related data in personal drives, please contact your Account Manager, or the Professional Services team to get assistance in configuring your deployment.

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