There are three important events in the lifecycle of a piece of data; creation, use and deletion. At all other times the data only represents risk.
Many organizations apply ILM processes to structured data and paper records only; the open nature of unstructured file services leading to an intimidating level of dynamism in their content.
Consistent and logical frameworks can be applied to unstructured data. Proactive data management by the users and organizational units who are creating and using the data is key. By adapting the working practices of business users to include information lifecyle management processes – such as the categorization of files or the immediate deletion of files when they become redundant – the organization is able to map ILM practices into the unstructured data footprint.
Understanding where in its lifecycle a piece of data is allows for improved compliance, protection and value realization.